Getting Started

Learn more about the process of moving your cemetery maps, records and workflows into Cemify.

Introduction

There are four key phases to a successful implementation of Cemify at a cemetery:

  1. GIS Mapping: the creation of a digital cemetery map using existing cemetery mapping materials. This map forms the foundation of your recordkeeping system.
  2. Data Transfer: the transition of your current records (digital and/or paper) into Cemify, attaching them to the appropriate location on your map.
  3. Templates: the design of document templates for key cemetery paperwork such as deeds, purchase agreements, invoices & more.
  4. Training & Process Documentation: learn Cemify and establish a plan and process for record keeping moving forward.

Continue reading to learn more about each of these phases.

GIS Mapping

What is GIS?

GIS stands for "geographic information system" and describes any system for generating, viewing and analyzing data in terms of its positioning on earth's surface. A GIS system might consist of lines, shapes and/or points that are connected to more detailed information. In the context of a cemetery, a GIS system may include shapes for cemetery plots, section perimeters, roadways and more.

How is GIS data created for Cemify?

There are a variety of ways to create GIS data. However, most cemeteries choose to use Cemify's in house GIS services. Our team has worked with hundreds of cemeteries and utilizes custom built tools, designed specifically for cemeteries. In most cases, this means we can create your map at a far lower cost than our competitors and other alternatives.

Get a quote for GIS mapping your cemetery >

Data Transfer

Migrating burial, ownership & sales data into Cemify

Once a digital map of the cemetery is created, all existing burial, ownership & sales records can be merged to create a robust recordkeeping system. Where necessary, Cemify's custom fields feature can be used to ensure just about anything you have records for is reflected in your database.

How is data transferred into Cemify?

We offer a variety of options for migrating your records into Cemify, depending on your situation, budget and preferences. For example, more budget conscious cemeteries might choose to type up records themselves. A more active operation may choose to have a team travel to the cemetery and transcribe the paper files on their behalf.

Get in touch to discuss your options >

Templates

What are Cemify templates?

A Cemify Template is a customizable document that's pre-populated based on your records. This allows you to enter information once into Cemify & produce all your necessary paperwork directly from the software. Cemeteries often use Templates to speed up and standardize the process of creating purchase agreements, deeds & invoices.

How are Templates created?

Your existing deeds and documents will be converted from their current format (oftentimes a Word or PDF document) into a dynamic HTML file. The HTML file can then be pre-populated with Cemify system fields, speeding up your workflows and making your records more consistent. Cemify's implementation team can walk you through the process and create these Templates on your behalf.

Training & Process Documentation

Training

Cemify is designed to be extremely easy to use. That's why we're the highest rated cemetery software on Capterra. However, as with any software, there is a small learning curve to getting started. We offer an online help center built into the software along with virtual training. Most cemeteries using Cemify get up and running with one short training call.

Process Documentation

To ensure consistency with your records across multiple system users, we recommend cemeteries create a one page process document to share with their staff. Cemify is flexible, so it's important you decide and document how you'd like to use it at your cemetery.

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Get in touch to learn more about implementing Cemify at your cemetery.

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